Treasurer

2021 Annual Review

2021 Review

The Board Treasurer Role

Due to the impending retirement of the current Board Treasurer, the PF is actively seeking a new person to support our work through this important Trustee role.

Working with the Director, the Treasurer has specific responsibilities for overseeing the financial management of the charity, including setting the budget, monitoring monthly performance against this and interpreting the accounts for the rest of the Board, as well as contributing to the full range of Board activities such as good governance, HR and strategy development.

A suitable candidate need not have a formal accountancy qualification, but must have experience of General Management, involving setting and working to budgets, in a business, public sector or charity environment.

The Board meets for two hours six times a year (usually on a Friday morning) and, of course, the Treasurer also has a key role to liaise with our accountants in the preparation of  the Annual Accounts each year.

The candidate need not have direct experience in counselling, but should have an interest in and a belief in the value of the field.

A full Role Description is given below, and can be downloaded as a PDF by clicking here.  This is an ideal specification, please don’t be put off if you don’t have it all!

If you have any questions, or would like to discuss any aspects of the role, please contact:

  • Matthew Haggis, Trustee – 07967 011029 or matthew(at)pfcounselling.org.uk
  • Alison Hampton, Director – 0131 447 0876 – alison(at)pfcounselling.org.uk
  • Dick Manson, Chair – 07922 175 842 or dick.manson(at)ntlworld.com

 

Role & Responsibilities: Treasurer

Summary of requirements

  • Knowledge, understanding and experience of Finance, Accounting and Financial Systems, including Xero Accounts cloud accounting if possible.
  • Knowledge, understanding and experience of Company and Charity Governance issues (including SORP, Companies House and OSCR requirements), or willingness to learn essential aspects of these.
  • A real interest in counselling, the Third Sector, and the strategic and operational issues of running a small Scottish Charity.
  • Energy, enthusiasm, networks, and ideas, and a willingness to utilise all of these for the benefit of the PF Counselling Service.
  • Commitment and time to attend 4 Board meetings per year, for 2 hours, usually on a Friday morning. Additional involvement in the preparation of Annual Accounts by the charity’s firm of Accountants. 

Primary Purpose of Role

The Treasurer’s main responsibility is to

  • Serving as a Company Director and Charity Trustee, work with the Chair and other Board members to provide governance, vision and direction to management, and to fully discharge the organisation’s legal and regulatory responsibilities.
  • Hold a strategic overview, and an understanding of operational practices, on all matters related to the charity’s financial administration and controls. Provide guidance and support to the Director and Operations Manager, as required.
  • Support the Chair and participate in the process of developing the vision and purpose of the PF Counselling Service.
  • Work with the Chair and other Board members to support the Director in achieving the PF’s aims and objectives.
  • Support the Chair to ensure that the PF Counselling Service operates effectively, leading on all matters related to Finance.

Key Tasks and Responsibilities

Vision & Strategy

Work with the Chair, Board members, Director and Operations Manager in the following areas:

  • Developing the vision, strategic direction and staffing of the charity.
  • Developing strategic priorities.
  • Ensuring that the Board delivers appropriate short, medium and long-term strategies for the PF Counselling Service, with objectives that can be monitored and appraised.
  • Developing sound and achievable long- and short-term financial goals

Governance and Risk

Work with the Chair, Board members, Director and Operations Manager in the following areas:

  • Participating in the implementation of an effective best practice governance structure which enables the Board to discharge its duties and comply with the requirements of statutory/regulatory bodies that affect the functioning of the charity and the responsibilities of the Board.
  • Ensuring the PF Counselling Service meets legal and regulatory responsibilities with regard to regular formal financial reporting, including Annual Returns to OSCR and Companies House.

Operations and Finance

Work with the Chair, Board members, Director and Operations Manager in the following areas:

  • Ensuring appropriate reporting and monitoring processes are in place with the Management Team to enable the Board to monitor financial performance, make sound decisions and provide appropriate advice to promote the financial stability and success of the PF Counselling Service.
  • Ensuring that the PF Counselling Service has robust internal controls, financial systems and record keeping in place which enable informed monitoring and decision making by the Board.
  • Ensuring adequate funding and fundraising strategies are in place to meet the strategic and operational ambition of the organisation.
  • Contributing to the development of fundraising proposals and ensuring the financial accuracy thereof.

People and Leadership

Work with the Chair, Board members, Director and Operations Manager in the following areas:

  • Defining and overseeing the organisation and structure of the PF Counselling Service.
  • Ensuring that the PF Counselling Service supports its people to achieve its aims and objectives.

Person Specification

Essential Experience

  • A successful track record relating to financial administration in a public, private or voluntary sector organisation, including financial systems and audit, business planning, risk management, and quality assurance.
  • An understanding of financial recording and reporting, including computer-based systems (such as, and preferably, Xero Accounts), and an ability to liaise with the appointed Auditors in the preparation of Annual Accounts.
  • The ability to support the Chair, Board and Director in providing leadership to the organisation and enthusiasm for its aims and objectives.
  • The ability to support the Operations Manager and the Book-keeper in the accurate maintenance and regular management reporting of financial matters.
  • An understanding of the distinction between the role of a Board Director/Trustee and operational management.

Desirable Experience

  • Knowledge, understanding and experience of Company and Charity Governance issues (including SORP, Companies House and OSCR requirements), or willingness to learn essential aspects of these.
  • Understanding of the financial imperative within small charities, and the ability to understand and generate ideas as to how to respond to the constraints and opportunities through financial planning and income generation.
  • Knowledge and experience of the Scottish charitable environment with an appreciation of the responsibilities of charity Trustees, Scottish charity law and of the principles of charity governance.
  • Knowledge and experience of fundraising and the preparation of funding proposals, or the willingness to learn essential aspects of these.
  • An interest in counselling issues and social/mental health policy within Scotland.
  • Some understanding and appreciation of the profession of counselling and how mental health and social services, and the relevant voluntary agencies, operate within Edinburgh and Scotland.

Terms and Conditions

This is a voluntary position and therefore not remunerated.

Term of Office

Term of office is normally three years, with the possibility of extending beyond this period.

Commitment

There are a minimum of four two-hour Board meetings per year, but it is expected that the Treasurer will provided telephone and face-to-face support to the Operations Manager and Director in addition to this.  The role is not expected to require more than 2 to 3 hours per month.